Office Assistant
Job Summary
The Office Assistant provides onsite administrative and operational support within a corporate office environment. This role partners closely with the Office Manager and internal teams to coordinate office processes, support administrative needs, and ensure smooth day-to-day office operations. Responsibilities include maintaining front-desk coverage, supporting hospitality and shared-space readiness, responding to real-time office needs, and assisting with planning, coordination, and documentation to maintain an organized and professional workplace.
Duties & Responsibilities
Serve as an onsite point of contact for incoming calls, voicemails, visitors, vendors, and interviewees, routing communications and monitoring access appropriately
Provide front-desk coverage and support visitor processes as needed.
Receive, coordinate, and distribute incoming and outgoing mail, packages, and deliveries
Maintain conference rooms, kitchens, copy areas, and other shared spaces to ensure organization and readiness
Provide support for meetings and events
Order, stock, and distribute office supplies; manage inventory planning and vendor coordination
Partner with the Office Manager to support office operations, workflows, and administrative initiatives
Provide administrative support to departments and leadership, including scheduling, documentation, and coordination tasks
Maintain, update, and support shared office procedures, guides, and informational documentation
Assist with planning and coordination of meetings, internal projects, office initiatives, and onboarding logistics
Respond to immediate, onsite office needs in collaboration with the Office Manager and internal teams
Qualifications
One-year certificate from a college or technical school; or one year of related experience and/or training; or an equivalent combination of education and experience
Prior experience in a corporate or professional office environment
Competencies
Ability to operate a PBX, VoIP, or multi-line telephone system
Strong organizational skills and attention to detail
Proficiency in operating general office computers and equipment
Ability to work independently and collaboratively
Calm, friendly, and professional demeanor in all situations
Proficiency in Microsoft Office (Word, Outlook, Teams) or comparable software
Ability to use SharePoint intranet portals and document storage
Ability to manage multiple tasks, prioritize work, and meet deadlines
Professional communication skills and discretion when handling confidential information
Work Environment & Physical Requirements
Performs sedentary work in an office environment with limited lifting (less than 10 pounds) or walking required. Close visual acuity required to perform work at computer terminal. No exposure to adverse environmental conditions. Requires repetitive typing motion, talking, hearing, grasping and feeling.
Disclaimer
The job description outlines the general nature and scope of work employees perform in this role. It's not intended to be an exhaustive list of all duties, responsibilities, or qualifications required for the position. The company reserves the right to modify, revise, or update the job description to meet business needs.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Applications Deadline: Applications will be accepted until the position is filled.
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