Facilities Specialist

Why Join Us?

It is an exciting time to be at Extra Space Storage! Started in 1977, we are now a New York Stock Exchange-traded company leading the self-storage industry in more ways than one. To maintain this lead, we need exceptionally motivated, capable, and driven people like you.

Extra Space Storage is looking for a Facilities Specialist who will provide project support to the field facility services team. The Facilities Specialist will be the first point of contact for internal and external customers seeking support and information from the facilities department and provide general project support services for the department staff.

Primary Responsibilities

• Coordinate project activities including contract administration, purchase orders, vendor management, invoice approval, coding, and audit compliance.

• Integrate various meetings and schedules for project initiatives and competing priorities across the department, tracking deadlines and key dates for project completions and follow-up.

• Perform as required special projects or assignments which may require compiling data from various sources, contacting other companies or agencies, organizing details and events, researching data and information requirements, and preparing preliminary analysis and reporting, generating accurate and timely reports.

• Manage vendor administration, software system maintenance and compliance.

• Assists in the creation and consolidation of annual budgets as needed including executive summary reports.

• Creates and maintains database and spreadsheet files as needed to track progress against goals and compliance to policies.

• Prepares memorandums, documents and reports outlining and explaining administrative procedures and policies and monitors compliance.

• Assists Facilities leadership with periodic report management functions, including updating systems, creating and managing key monthly performance reports for the department.

Education and Experience

• Bachelor’s degree in business, facility or construction science or related field preferred.

• Minimum 2-3 years’ experience in facilities, purchasing, or construction services, providing project support or similar purchasing coordination activities, and project management support functions.

• Thorough knowledge of and strong skills in various computer applications, including MS Word, Excel, PowerPoint, and database program capabilities, to figure out the best approach for assigned projects.